Bylaws

 

Article 2  Board 
The governing body of this club is the Board of Directors, elected in accordance with Article 3, Section 1 of these by-laws.  The Board is comprised of ten members plus the President, President-Elect, Vice President, Secretary, Treasurer, Sergeant-at-Arms and the Immediate Past President.

 

Article 3   Elections and Terms of Office   
Section 1 — No later than one month before the date of the meeting for the elections, the President will appoint a Nominating Committee consisting of the Immediate Past President as chair, the President-Elect and at least 3 additional Active Members of the club.  The Nominating Committee is charged with nominating 1 candidate for each of the following offices:  President, President-Elect, Vice President, Sergeant-at-Arms, Secretary, Treasurer and 3 or more members of the Board of Directors as may be needed to have 10 directors; in addition, a Rotaractor will also be nominated as put forth by their club.
    At a regular meeting one month prior to the meeting for the election of officers, the Nominating Committee will announce it will receive nominations for any of the positions from club members during the subsequent 2-week period.
    The nominations will be voted on at the Annual Meeting.  In addition to the nominations proposed by the Nominating Committee, nominations may also be made from the floor.

 

Section 2 — The candidate who receives a majority of the votes for each office is declared elected to that office effective 1 July. 

 

Section 3 — If any officer or Board member vacates their position, the remaining members of the Board will appoint a replacement.

 

Section 4 — If any officer-elect or director-elect vacates a position, the remaining members of the Board-elect will appoint a replacement. 

 

Section 5 — The terms of office for each role are:

 

Article 4 Duties of the Officers/Board    
Section 1 — The president presides at club and Board meetings.

 

Section 2 — The immediate past president serves as a director on the club Board.

 

Section 3 — The president-elect presides at club and Board meetings when the president is absent, prepares for his or her year in office and serves as a director. 

 

Section 4 — The vice president prepares for his or her year in office and serves as a director.

 

Section 5 — A director/board member attends club and Board meetings.

 

Section 6 — The secretary keeps membership and attendance records; record, preserve and publish Board meeting minutes monthly to the membership; make required reports to RI (including semi-annual report on membership information no later than 1 December and 1 June annually); report changes in membership weekly/monthly.

 

Section 7 — The treasurer oversees all funds and provides an accounting of them monthly to the Board and, at a minimum, annually to the membership.  Upon retirement from office, the Treasurer will relinquish all funds, books of accounts and any other club property to his/her successor or to the club president.  There shall be separate accounts for club activities/budget and grant-funded projects, approved by the Board, under the supervision of the Treasurer and all such accounts are subject to the same accounting (monthly and annually) as above.

 

Section 8 — The sergeant-at-arms maintains order in club meetings.

 

Article 5 Meetings 
Section 1 — An annual meeting of this club is held on the first Wednesday in December to elect the officers and directors who will serve for the next Rotary year.  One-third of the membership will be considered a quorum at the annual and regular meetings of the club.

 

Section 2 — This club meets weekly on Wednesdays at 12:15pm. Reasonable notice of any change or cancellation of the regular meeting will be given to all club members.

 

Section 3 — Board meetings are held each month on the third Monday of the month except for January and February when it is moved to the fourth Monday due to the Federal holidays. Special meetings of the Board are called with reasonable notice by the president or upon the request of two directors. A majority of the Board members will be considered a quorum of the Board.

 

Article 6 Dues
Annual club dues are determined by the Board and communicated to Club members.  They are paid semi-annually due December 1 and June 1, invoiced 30 days prior. Annual club dues include RI per capita dues, subscriptions to an official Rotary magazine, district per capita dues, club fees, and any other Rotary or district per capita assessment.  Club members 34 years of age and younger are eligible for reduced dues.  

 

Article 7 Method of Voting 
The business of this club is conducted by voice vote or a show of hands except in the election of officers and directors when there is more than one nominee for the same position, which is conducted by ballot. The Board may also provide a ballot for a vote on some resolutions.

 

Article 8 Committees 
Section 1 —This club’s committees comprise those listed in article 11, section 7, of the Standard Rotary Club Constitution, as well as the following: 

Section 2 — Additional committees and sub-committees may be appointed as needed subject to the approval of the board.

 

Section 3 – The president is an ex officio member of all committees. 

 

Section 4 — Except when special authority is given by the Board, committees will not take action until a report is made and approved by the Board.  The President or the Board will refer additional business to a specific committee as needed.

 

Section 5 – Each committee’s chair is responsible for the regular meetings and activities of the committee, supervises and coordinates its work, and reports to the Board on all committee activities.

 

Article 9     Finances 
Section 1 — Before each fiscal year starts, the Board prepares an annual budget of estimated income and expenditures which shall stand as the limit of expenditures for the respective purposes unless otherwise agreed to by the Board.  The budget has two parts: club operations and charitable/service operations.

 

Section 2 — The treasurer deposits club funds in a financial institution or institutions designated by the Board, divided into two accounts: one for club operations and one for grant-funded service projects. 

 

Section 3 — Bills are paid by check by the treasurer or another authorized officer and approved by two other officers or directors.  All checks require two signatures; checks from the grant-funded service project account requires the committee chair as well as a member of the Board.

 

Section 4 — A qualified person conducts a thorough annual review of all financial transactions. 

 

Section 5 — Club members will receive an annual financial statement of the club. Club members shall also receive a mid-year financial report, including income and expenses of the first six months of the current year, at a meeting held by 31 January.

 

Section 6 — The fiscal year is from 1 July to 30 June.

 

Article 10 Method of Electing Members
Section 1 — An active member of this club proposes a candidate for membership to the membership committee which then moves it forward to the Board.  A transferring Rotarian may be proposed by the former club, through the Secretary, to the Board.

 

Section 2 — The Board approves or rejects the candidate’s membership within 30 days and notifies the proposing member of its decision.

 

Section 3 – If no written objection, stating reasons, is received by the Board from any member of the club within 7 days following publication of the name of the prospective member, the person will be invited to join the club.

 

Section 4 — If the Board does not approve or a written objection is filed with the Board, the Board will address at its next meeting.  If approved despite the written objection, the prospective member is invited to join the club.

 

Section 5 – The Board may elect Honorary members in accordance with the Club Constitution.

 

Article 11 Resolutions
No resolution or motion to commit this club on any matter will be considered by the club until it has been considered by the Board.  If the resolution or motion is offered at a club meeting, it will be referred to the Board without discussion.

 

 

Article 13  Amendments
These bylaws may be amended at any regular club meeting. Changing the club bylaws requires sending written notice to each member 10 days before the meeting, having a quorum present for the vote, and having two-thirds of the votes present support the change. Changes to these bylaws must be consistent with the Standard Rotary Club Constitution, the RI Constitution and Bylaws, and the Rotary Code of Policies. 

 

(The Bylaws were updated and approved by the membership at it's December 3, 2025, weekly club meeting.)